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FeePay Troubleshooting

Hello SES Families,

Last week the district sent out an email with some problem solving strategies related to the FeePay system.  We are receiving lots of calls regarding struggles with using the system to make payments for Field Studies and Intensive Theme courses.  If you no longer have the trouble shooting email from the district, it is copied below for your reference.  Please attempt these strategies before reaching out for additional help.  Thank you!

Good afternoon, District 196 Families.

As a reminder, our FeePay system was brought back online Tuesday. However, we continue to receive reports from families that there are some lingering issues. Sourcewell has provided the following guidance for the most common situations that may occur: 

Issue: Resetting password or account/password not recognized

Work-around: On the log-in page, have users click the “Sign up” button and enter in the same email address and password for their account. Follow the prompts and check email for verification. Then continue with the forgot password process. This will “wake up” the current account and allow the forgot password email to come through

Issue: Account Data (relationships) appears to be missing

Work-around: This may occur for users with duplicate and/or multiple accounts. FeePay has tried to clean up dormant accounts without any relationships. Users can add relationships via their account profile after logging in. Parents/guardians will need their student ID number(s) to add to the account. If you are unable to add the child relationship, please email the FeePay help address below.

Issue: Declined ACH (automated electronic) payments

Work-around: FeePay has noted this issue should be resolved. Families still experiencing issues with payments directly from the bank should delete the currently saved information and re-enter the bank information, double-checking to make sure all account information is accurately entered.

Issue: Adding relationships to profile

Work-around: Users need to have their student IDs ready when adding the relationships. Here are the correct steps:

  1. Add/change the information for the student. Be sure to confirm the school and the student ID is correctly entered
  2. Click the red verify relationship icon if it is available  
  3. Scroll down to the bottom and click ‘Save’  

The steps in ‘a’ above should save the student, verify against the database and insert the student ID number rather than the guest number. FeePay has provided step-by-step instructions here:

Issue: Challenges with Credit Card Payments

Work-around: These issues have been inconsistent, which makes trouble shooting difficult. A few solutions to try:

  • Use Firefox or Safari as the browser to process the payments. Some users have had success with these browsers
  • Wait and try to process payments at a later time  
  • Use a different credit card or delete and re-add payment information  
  • Clear your internet browser history and/or clear the cache on the browser  
  • Try using the browser back arrow, and resubmit (Note: this will not duplicate the transaction). Some users have had success with this method

Issues: Logging In

Should these or new issues arise that require Sourcewell to take the district back offline, families and staff will be notified accordingly. We apologize for the continued inconvenience this transition has caused. Thank you again for your patience as we continue to troubleshoot issues.

If you have any questions or issues, please visit the District 196 FeePay resources page or contact the appropriate person below:

FeePay – Fees and Activities
Finance Department

Community Education
Dawn Freese, Community Education secretary

Food Services
Bill Nelson